Management Services
Financial Management
- Ensure legal compliance with California Civil Code and GAAP in all financial matters including collection, recordkeeping, and funds maintenance
- Maintain accrual accounting system
- Provide legally required financial reports including balance sheet as per Civil Code 5500
- Assist board with budget preparation and distribution compliance
- Provide accounts receivable records and detailed monthly owner balance reports
- Send periodic (ie monthly) owner account statements
- Manage delinquencies
- Provide accounts payable and expense records
- Supervise cost control / cash flow
- Provide budget variance reports
- Maintain banking and investment accounts for operating and reserve funds
- Reserve/replacement fund preparation assistance
Property Management
- Work with community volunteers to conduct site inspections and oversee contractors
- Establish, evaluate, implement short and long term maintenance program
- Maintain inventory record
- Assist in evaluating contract bids
- Assist with insurance coverage bid evaluations, claims, policy review
- Maintain property map showing water and electrical plans, shut off valves and switches, if available
- Maintain gate entry database (Doorking™)
Administration and Records
- Attend all board meetings and annual meetings to assist board in compliance with parliamentary procedure
- Maintain document storage
- Provide Board with clerical assistance including meeting agenda and board materials preparation
- Stay abreast of HOA law changes and industry standards and help educate such to the Board of Directors and Committees
- Prepare and store minutes and resolutions
- File legally required reports with government agencies
- Provide legally required association documents and annual reports to homeowners
- Provide liaison with auditors, developers, contractors, repairmen, employees, vendors, attorney and insurance agents
- Compose communications on behalf of the association and the board of directors and distribute to homeowners and others
- Provide web site for required notices and document posting
- Gather legally required homeowner consent to electronic notices
Community Relations
- Assist board and association in compliance with fiduciary duty in accordance with California's Davis-Stirling Statutes
- Assist board establishing procedures and policies to enforce governing documents
- Implement Board actions
- Oversee CC&R rules compliance
- Provide 24-hour emergency phone access
- Assist board with neighborhood socials
- Implement absentee owner policy
- Help foster sense of community
*Our fee schedule varies depending upon the size of the association and the nature of services tailored to suit an association's needs.